Approving timesheets in BeyondPay

Yi-Chen Lai Updated by Yi-Chen Lai

Employees should submit their timesheets no later than 6:00PM on the day before payroll is processed (i.e. submit timesheets by 6:00PM on Monday). If the timesheets are not submitted for approval by this time, they are auto-submitted on Monday night.

Timesheets are not auto-approved. A manager will still need to go into BeyondPay to complete that step.

To approve an employee's timesheet, follow the instructions below (this is only available for members who have the TLM - Time & Labor Module in BeyondPay):

  1. Go to your BeyondPay Homescreen, and select Timesheets By Pay Period from the Employee Management icon.
  1. On the next screen, you will have a list of all employee timesheets for a specific pay period. You can adjust the pay period dates by using the filter and arrows (indicated in the red box below).
  1. For the employee whose timesheet you want to approve, click on the pencil icon on their row to open the timesheet.
  2. When you are in the timesheet, it will look like one of the two versions below (depending on your TLM setup):
    1. Version A: If you are tracking full details (programs, activities, etc.) on a timesheet.
    1. Version B: If you are not tracking details and only report bulk hours on a timesheet.
  3. Review the employee's hours on this screen. Any corrections that need to be made can be done here, but make sure to hit SAVE afterward.
  4. Once you have confirmed that the timesheet data is correct, click the APPROVE button to approve timesheet. If the employee needs to make corrections themselves, then you should click the REJECT button to send the timesheet back to the employee for edit.
The employee will need to re-submit their timesheet after the corrections are made.
  1. After approval, the timesheets are ready for your Workforce Lead to add into payroll. No further action is needed by you unless requested by the Workforce Lead.

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Verifying I-9 Forms

Understanding payroll and BeyondPay

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