Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Finance services
Workforce Administration services
Compliance and other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
How member bills are calculated
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Training quick links
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Submit I-9 document in BeyondPay
Edit My Profile in BeyondPay
Submitting direct deposit info in BeyondPay
Submitting I-9 in BeyondPay
Submitting W4 and state withholding forms in BeyondPay
Paying employees
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
BeyondPay training
General BeyondPay training
Updating your BeyondPay password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
Accessing reports in BeyondPay
Unlocking employee accounts in BeyondPay
Verifying I-9 Forms
Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Submit time off request in the ArtsPool app
Paying independent contractors
Compliance
Start Here: Compliance Office Hours
Compliance Toolkit basics
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Funding and vendor portals supported by ArtsPool
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
Compliance Office Hours
Technology
The ArtsPool app
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool app
Feature requests
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Migrating data between Google Apps accounts
Gmail
Email like a boss with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Working with documents
Accessibility statement
Governance and other goodies
General governance
Governance Committees
External partners and vendors
Service agreements
Terms of Service
What's changed: 2020 ArtsPool Service Agreement Update Summary
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
Professional development resources
- Knowledge Base
- Guide for members
- The basics
- What ArtsPool does
- Requesting changes to ArtsPool's scope of services
Requesting changes to ArtsPool's scope of services
Updated
by Max Dana
Change request process
If a member feels that a task not handled by ArtsPool should be, they can petition the Operations Committee through this form.
Any substantive changes to the services list at either member or staff request must be approved by the Operations Committee. If and when such changes are approved, the relevant section will be updated in the Help Center, and a notification will be sent to all members via the Attention Swimmers email newsletter or a similar method of communication.
Substantive changes
Below are some examples of changes considered substantive. This list is not exhaustive, but included for guidance:
- A change to the system used for a particular process, such as the change previously made to move payroll processing from Xero to BeyondPay.
- A change in responsibility for member staff.
- A significant change in frequency or schedule of deliverables, such as a quarterly process shifting to an annual process.
Incidental or internal changes
Below are some examples of changes not considered substantive. This list is not exhaustive, but included for guidance:
- A change in method which does not result in a system change, such as additional steps added for a task workflow, a change in the order of such steps, etc.
- A change in how an ArtsPool staff team or group of employees handle a certain task or process.
- A minor change in frequency or schedule of deliverables, such as a process occurring in the second week of a month moving to the third week, etc.