Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Finance services
Workforce Administration services
Compliance and other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
How member bills are calculated
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Training quick links
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Submit I-9 document in BeyondPay
Edit My Profile in BeyondPay
Submitting direct deposit info in BeyondPay
Submitting I-9 in BeyondPay
Submitting W4 and state withholding forms in BeyondPay
Paying employees
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
BeyondPay training
General BeyondPay training
Updating your BeyondPay password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
Accessing reports in BeyondPay
Unlocking employee accounts in BeyondPay
Verifying I-9 Forms
Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Submit time off request in the ArtsPool app
Download W2 from payroll
Paying independent contractors
Compliance
Start Here: Compliance Office Hours
Compliance Toolkit basics
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Funding and vendor portals supported by ArtsPool
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
Compliance Office Hours
Technology
The ArtsPool app
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool app
Feature requests
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Migrating data between Google Apps accounts
Gmail
Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Working with documents
Accessibility statement
Governance and other goodies
General governance
Governance Committees
External partners and vendors
Service agreements
Terms of Service
What's changed: 2020 ArtsPool Service Agreement Update Summary
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
Professional development resources
- Knowledge Base
- Technology
- Security
- 1Password account setup
1Password account setup
Updated
by Waqar Ahsan
ArtsPool uses the online password manager 1Password to securely manage and share passwords for member bank accounts, credit cards, and other mission-critical services. Follow the steps below to setup an account.
Creating a 1Password account
- Open your invitation email with the subject Join [name]@artspool.co on 1Password, where [name] is the first name of the person at ArtsPool who sent the invitation.
- Click Join your team. You must do this within five days or the invitation will expire.
- Enter your first and last name and click Continue. If the account is for an ArtsPool member organizations, please enter the company name.
- Enter a Master Password and click Continue. Remember, a longer password is more secure than a shorter one. You can opt to use the password generator by clicking Want help choosing?
If you used the password generator, you will be asked to type it in for confirmation on the next step. You can do this as many times by clicking the Reset button. When ready, click Continue. - Enter your newly created Master Password on the log-in screen.
- Once you are logged in, you will be shown your Secret Key with the option to download your Emergency Kit. Click Download, print the PDF, write your master password on it, and store it in a secure, offline location. If you prefer to store the file digitally (e.g. thumb drive but NOT cloud storage), use a PDF editor such as Adobe Acrobat or Mac Preview to write your Master Password on the document before saving it. If lost, you will lose access to your account and ArtsPool will have to reset it.
- After you have stored your Emergency Kit in a secure location, delete the PDF from your computer and empty your trash.
Installing the 1Password X browser extension
ArtsPool recommends using the 1Password X browser extension for Chrome or Firefox as it streamlines password entry and provides additional security against clipboard attacks by eliminating copying/pasting. Unfortunately 1Password does not currently offer browser extensions for Safari, Opera, or Microsoft Edge.
For information on how to install and use the extensions, see Get to Know 1Password X.
Installing 1Password apps (optional)
Once you set up your account, you can download 1Password apps for your Mac, Windows, iOS, or Android device for a better password management experience. To do so, click the dropdown menu next to your name at the top right and select Get the Apps. Click on any of the apps listed on the next screen and follow the guided installation.