Annex B: Member Service Contact List
- [Member Name]
Please list above the short version (nickname) of your organization that you would like to use for your dedicated ArtsPool accounts, e.g. [handle]@members.artspool.co.
Primary point of contact for the Member.
Overall contact for Member who is responsible for communicating information received from ArtsPool to internal Member staff.
Principal contact to coordinate onboarding activities.
Additional Payroll Contact(s) (optional)
Please list any additional staff authorized to view full payroll data.
Timesheet/Time off Approver(s) (optional)
Approves timesheets and/or time off for specific employees, without access to full payroll data.
Approves bills and any non-payroll payments. Makes financial decisions on behalf of Member.
Partners with ArtsPool Financial Maintenance Lead to manage the budget and coordinates any required internal communication and decision-making (including at the board level) related to the budget. Communicates budget updates and strategy to ArtsPool.
Additional Budget Contact(s) (optional)
Please list any additional staff authorized to view budget data.
Primary point of contact for the ArtsPool to the Member during Onboarding
Bills that need to be paid, receivable invoices to be created or for which you expect payment, receipts/documentation, bank deposits, petty cash reports, contracts for processing (e.g. independent contractors), 1099s, bank reconciliation, transaction coding, and anything related to day-to-day transactions.
Organizational budget creation and changes, grant reports, grant award letters, funder compliance requirements (Grants Gateway, DataArts, etc), financial reports, board reports, balance sheet information, audit, tax, investments, and anything related to the long-term maintenance of Member’s finances.
New hires, salary changes or other changes in pay, terminations, promotions, reimbursement requests, workforce insurance (worker's comp, disability, paid family leave), W2s, employee benefits changes impacting payroll deductions , and anything else related to hiring or paying Member’s workers.
Alerts from government agencies, board matters (unanimous written consent, board minutes), board conflict of interest disclosures, corporate policies, corporate insurance updates, and anything related to keeping Member in good standing with external entities. Serves as point of contact to the Member for questions or concerns not directly covered above.