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ArtsPool: an introduction
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Requesting work from ArtsPool
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Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Membership communication guide
New hire onboarding
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Guidance on creating offer letters
Employee benefits data management
Upload Proof of Vaccination
Employee Payroll Setup: A to Z Guide
Independent Contractor and Employee Definitions
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Paying Employees and Approving Payroll
Employee reimbursements
Processing per diem
ArtsPool Retirement Plan
Actors Equity Payroll with a PEO
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
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Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
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Homescreen: Understanding My Personal Info
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Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
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Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
BeyondPay: approve time entries
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Uploading and downloading an employee document in BeyondPay
Payroll FAQs - a troubleshooting guide
Downloading Pay Statements
Submit time off request in the ArtsPool app
BeyondPay mobile app
Download W2 from payroll
Paying independent contractors
Compliance
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
COVID-19 Workforce Administration Reference Materials
Technology
The ArtsPool app
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Google Drive
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Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
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Adding a forwarding address to Gmail
Security
Data security guide for members
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Data Security Policy
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Privacy Policy
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Governance
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What's changed: 2020 ArtsPool Service Agreement Update Summary
What's changed: 2024 Terms of Service Update Summary
Terms of Service
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex E: Operating Agreement
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
External partners and vendors
Guidelines for a Successful ArtsPool-Auditor Partnership
Selection of vendors, consultants, software, and tools
How to choose software
Professional development resources
- Knowledge Base
- Guide for members
- Revenue and expenses
- Xero-compatible check stock
Xero-compatible check stock
Updated by Max Dana
If you want ArtsPool to generate PDF checks for you, you will need to purchase Xero-compatible check stock for the best results. Check stock from other sources will work but there are instances where it is impossible to get Xero's check alignment tool to align with particular check stock formats, so we recommend following Xero's guide. For details, see Compatible check stationery for printing checks from Xero.
What ArtsPool uses
ArtsPool uses the Xero-recommended vendor TechChecks for our own PDF check printing needs. Below is a guide for setting the parameters when ordering from TechChecks.
Product Name/ID: Top of Page Business Checks
Security level: Standard (but feel free to add other security features)
First Line On Check: Your company name
Second Line On Check: Your company address
Third Line On Check: Your company city/state/zip
Bank Name: Your company bank name
Routing Number: Your company checking account routing number]
Account Number: Your company checking account number
Fractional Number: This is a short sequence of numbers separated by a slash that usually appears under the bank name on your existing check stock.
Starting Check Number: The number after the last check in your most recent set of check stock.
Color/Style: Whatever color/style you like best.
2 Signature Lines: No, unless you require this
Software Used: Other (specify Xero in the comments area)
Add Logo: No, unless you want this.
Lines On Check: No. This is important since it makes check alignment much easier.
Reverse Packing: You may want to opt for reverse packing depending on how you want to load your printer. Reverse packing puts the lowest check number on the bottom of the pile so you can store it face down and the lower numbers will be on top.
Comments: XERO