Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Financial Maintenance services
Financial Operations services
Workforce Administration services
Other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Training quick links
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Upload Proof of Vaccination
Employee Payroll Setup: A to Z Guide
Independent Contractor and Employee Definitions
Paying employees
Paying Employees and Approving Payroll
Employee reimbursements
Processing per diem
ArtsPool Retirement Plan
Actors Equity Payroll with a PEO
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
BeyondPay training
General BeyondPay training
Updating your BeyondPay password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
Accessing reports in BeyondPay
Unlocking employee accounts in BeyondPay
Verifying I-9 Forms
Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
BeyondPay: approve time entries
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Uploading and downloading an employee document in BeyondPay
Payroll FAQs - a troubleshooting guide
Downloading Pay Statements
Submit time off request in the ArtsPool app
BeyondPay mobile app
Download W2 from payroll
Paying independent contractors
Compliance
SAM.gov: The Federal System for Award Management
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
COVID-19 Workforce Administration Reference Materials
Technology
The ArtsPool app
Managing your ArtsPool app user account
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool app
Feature requests
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Approving a batch of requests
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Migrating data between Google Apps accounts
Gmail
Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Creating a Gmail filter
Adding a forwarding address to Gmail
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Additional 1Password accounts for members
Privacy Policy
Other technology resources
Working with documents
Accessibility statement
Governance and other goodies
Governance
Service agreements
Summary of changes to Terms of Service
What's changed: 2020 ArtsPool Service Agreement Update Summary
What's changed: 2024 Terms of Service Update Summary
Terms of Service
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex E: Operating Agreement
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
External partners and vendors
Guidelines for a Successful ArtsPool-Auditor Partnership
Selection of vendors, consultants, software, and tools
How to choose software
Professional development resources
- Knowledge Base
- Technology
- Security
- 1Password account setup
1Password account setup
Updated by Max Dana
ArtsPool uses the online password manager 1Password to securely manage and share passwords for member bank accounts, credit cards, and other mission-critical services. Follow the steps below to setup an account.
Creating a 1Password account
- Open your invitation email with the subject Join [name]@artspool.co on 1Password, where [name] is the first name of the person at ArtsPool who sent the invitation.
- Click Join now. You must do this within five days or the invitation will expire.
- Enter your first and last name and click Continue. If the account is for an ArtsPool member organization, please enter the company name.
- Enter a password and click Continue. Remember, a longer password is more secure than a shorter one. You can opt to use the password generator by clicking Want help choosing?If you used the password generator, you will be asked to type it in for confirmation on the next step. You can do this as many times by clicking the Reset button. When ready, click Continue.
- Enter your newly created password on the log-in screen.
- Once you are logged in, you will be prompted to download your Emergency Kit, a PDF that contains the login link, your secret key, and a space to write your password. Click Download PDF, print the PDF, write your password on it, and store it in a secure, offline location. If you prefer to store the file digitally (e.g. thumb drive but NOT cloud storage), use a PDF editor such as Adobe Acrobat or Mac Preview to write your password on the document before saving it. If lost, you will lose access to your account and ArtsPool will have to reset it.
- After you have stored your Emergency Kit in a secure location, delete the PDF from your computer and empty your trash.
Installing the 1Password browser extension
ArtsPool recommends using the 1Password browser extension for Chrome or Firefox as it streamlines password entry and provides additional security against clipboard attacks by eliminating copying/pasting. Unfortunately 1Password does not currently offer browser extensions for Safari, Opera, or Microsoft Edge.
For information on how to install and use the extensions, see Get started with 1Password in your browser.
Installing 1Password apps (optional)
Once you set up your account, you can download 1Password apps for your Mac, Windows, iOS, or Android device for a better password management experience. To do so, click the dropdown menu next to your name at the top right and select Get the Apps. Click on any of the apps listed on the next screen and follow the guided installation.