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What ArtsPool does: an overview
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ArtsPool: an introduction
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Share important events or deadlines with ArtsPool's calendar
Membership communication guide
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Guidance on creating offer letters
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Employee Payroll Setup: A to Z Guide
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Paying Employees and Approving Payroll
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How to code expenses and respond to clarification requests
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Xero-compatible check stock
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Homescreen: Understanding My Personal Info
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BeyondPay: approve time entries
Homescreen: Understanding Employee Management
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Payroll FAQs - a troubleshooting guide
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BeyondPay mobile app
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Fiscal control stopgaps: what NOT to do
COVID-19 Workforce Administration Reference Materials
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The ArtsPool app
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Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Creating a Gmail filter
Adding a forwarding address to Gmail
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Data security guide for members
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Data Security Policy
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What's changed: 2020 ArtsPool Service Agreement Update Summary
What's changed: 2024 Terms of Service Update Summary
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Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
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Guidelines for a Successful ArtsPool-Auditor Partnership
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How to choose software
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- Knowledge Base
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- Gmail
- Submit tasks at lightning speed with email templates
Submit tasks at lightning speed with email templates
Updated
by Max Dana
Typing can be tedious. Especially when you have to type the same thing over and over. One way send work requests or documentation to ArtsPool more quickly is to use email templates to automatically populate your subject line and email body based on the template you choose. We use Gmail at ArtsPool, so the below instructions are specific to Gmail's "canned responses" feature, but you can set up similar templates in email clients such as Outlook or Mac Mail.
Enabling canned responses
- Select the gear icon on the upper right corner of the Gmail interface.
- Select Settings.
- Select Labs on the horizontal menu at the top.
- Enable Canned Responses.
- Select Save Changes at the bottom of the page.
Creating your first canned response
- Select Compose from the top left of the Gmail interface.
- Select the small grey down arrow next to the trash can icon at the bottom right of the new message pane.
- Select Canned Responses > New Canned Response
- Select a submission type from ArtsPool's Task description cheat sheet and enter the suggested subject line format (e.g. Reimbursement: [EMPLOYEE NAME] - [AMOUNT]) into the dialogue box that pops up after step #3 above. This will be the name of the template and will also automatically populate the subject line of your email when the template is used.
- Select OK to save the template.
If your template only needs a subject line, you can skip the next section, but if you also want to set up a template to help you enter information into the body of the email follow the additional steps below.
- Select Compose from the top left of the Gmail interface if you don't have a new message pane open.
- Select the small grey down arrow next to the trash can icon at the bottom right of the new message pane.
- Select Canned Responses > Insert and then select the name of a template you want to edit.
- When the new message pane is populated with the template subject line, copy the suggested body content from the appropriate submission type in the Task description cheat sheet and paste it into the body of your new message pane (you can omit the sample data).
- Select the small grey down arrow next to the trash can icon at the bottom right of the new message pane. Select Canned Responses > Save and then select the name of the template you are working on.
- Select OK on the dialogue box prompting you to confirm your edits to the template
Using canned responses
- Select Compose from the top left of the Gmail interface.
- Select the small grey down arrow next to the trash can icon at the bottom right of the new message pane.
- Select Canned Responses > Insert and then select the name of a template that you would like to use.
- Fill in the necessary information.
- Enter your organization's ArtsPool address in the To: field.
- Press Send.