Submitting Timesheets

Jay Grant Updated by Jay Grant

ArtsPool handles time entry slightly differently depending on the size and complexity of your hourly or fee-based workforce.

Employees who enter their own time

  1. Have each employee enter their timesheet in CentrallyHR by following these instructions.
  2. Remind employees to submit timesheets as soon as possible following their last day of work in a given pay period, but in any event no later than 5:00PM on the day before payroll is processed (i.e. submit timesheets by 5:00PM on Monday for Tuesday processing date).
  3. The approver(s) will receive an email notice from CentrallyHR when the timesheets have been submitted.
  4. The approver should review and approve the timesheets no later than 11:00AM on the Tuesday that payroll is processed. If there are errors in the timesheets, the approver should correct the errors before approving the time.

Submitting your timesheets outside of CentrallyHR (Google Sheets)

Before the end of a biweekly pay period (usually the second Friday), you will receive a timesheet reminder email from your Workforce Administration Lead (WFL) to complete your timesheet with a link to it. To complete and submit your timesheet, follow the instructions below:

  1. Click the link in the email you received.
  2. Update your hours according to the pay period dates listed (highlighted fields in yellow).

  1. Once completed, forward your timesheet to your supervisor for review and approval.
  2. Supervisor approval field is highlighted in blue.

NOTE: If you need to add new employees, this must be done in advance of reporting time. Follow the steps for hiring a new employee to request that ArtsPool start the new hire process. If you have any questions or issues when completing your timesheets, please contact your workforce administrator at [handle]-workforce@artspool.co.

Your member "handle" is an abbreviation of your organization's name and can be found on your organization's information page in the ArtsPool app.

 

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Submitting and approving employee time off requests

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