Submitting your timesheets in BeyondPay

ArtsPool handles time entry slightly differently depending on the size and complexity of your hourly or fee-based workforce. In this article, we will discuss time entry in the BeyondPay system.

To enter and submit your own time into BeyondPay, follow the instructions below:

  1. Go to your BeyondPay Dashboard, and select My Current Timesheet from the My Actions box.
  2. Once you are taken to your timesheet, it will look like one of the two versions below:
    1. Version A:
    2. Version B:
  3. Before entering any time, first make sure that your are looking at the correct pay period (purple box).
  4. To record your worked hours, you can use the Clock In/Out buttons (blue box, Version A) at the start and end of your shifts, or you can enter your Start/End times to the From/To columns (red box, Version A), or enter your total hours for each day (red box, Version B).
  5. If you work more than one shift on a single day, you can record the additional shifts by adding more rows for that day using the + icon (yellow box, version A), then repeat step 4.
  6. After entering your hours, make sure to always hit the Save button (green box).
  7. At the end of the pay period, review and confirm your hours, then submit it to your supervisor for approval using the Submit for Approval button (green box).
Your timesheet should be submitted as soon as possible following your last day of work in a given pay period, but in any event no later than 5:00PM on the day before payroll is processed (i.e. submit timesheets by 5:00PM on Monday).


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