Table of Contents

Verifying I-9 Forms

Waqar Ahsan Updated by Waqar Ahsan

Completing the I-9 Form is an important part of on-boarding a new employee. BeyondPay, the payroll software ArtsPool uses, makes this relatively simple.

Only the new employee's manager or assigned HR person at your organization can verify this form. If you think you should be able to do this, but aren't able to, please contact your Workforce Administration Lead.

In order to complete the verification process, you will need access to the new hire's I-9 documentation. See the USCIS website for information on acceptable documents - either 1 document from List A, or 1 document each from List B and List C.

Verifying I-9 Form

First, log-in to your BeyondPay account. Next, navigate to the hamburger menu in the upper-left hand corner. Then, navigate to My Team > HR > Forms > Government Forms > I9s.

Depending on your security profile, you may also see a link to Employee I9 Forms in the Employee Management icon on your Homescreen.

Once on the I-9 page, you will see all recently created forms. You need to approve anything marked as Employee Completed.

  1. To do this, click the Pencil Icon in the row of the form you want to verify.
  2. This will open the I-9 form. Scroll down to Page 3 and enter the information from the ID(s) that you are inspecting in-person (e.g. Passport, Driver's License, or Social Security Card, for example). Scroll down to Page 4 for the lists of the eligible documents or reference the lists from USCIS.
If you had the new employee upload their documents directly to BeyondPay (only acceptable for remote employees), you can access them by selecting Employee Documents within the Employee Management icon on your Homescreen. In the following screen, you can filter by name or document type (i.e. I-9 Documents) and download the document for viewing. Remember to delete the file from your computer after verification!
USCIS has announced the end of remote I-9 verification. COVID-19 temporary flexibilities for I-9 verification will end on July 31, 2023. Employers have until August 31, 2023 to complete in-person physical document inspections for employees who were hired on or after March 20, 2023, whose documents were inspected remotely during the temporary flexibilities.
  1. Once complete, click on the SAVE AND VERIFY button on the top right to complete the verification process.
The employment start date does not get entered directly on the form. Upon selecting SAVE AND VERIFY, you will have the opportunity to enter the date as you complete Step 4.
  1. BeyondPay will ask you to verify this submission by entering your BeyondPay password and pressing the I Agree at the bottom right corner.
  2. In the next screen, click on the MARK E-VERIFY COMPLETED button. Now the verification is complete.
  1. You may continue with uploading the I9 document that you used to verify the form, but it is not required.

Optional: Uploading I-9 Documents

  1. To do this, make sure you are still on the form that you have just verified.
  2. In the upper-right hand corner, click on the UPLOAD DOCUMENT button.
  3. A window will appear, where you can attach the document. Make sure to select the I-9 Document as the Document Type. Once you have completed this, select Upload
You can also retain a copy of the I-9 documents in a safe place in your offices.
For security purposes, once the I-9 verification is complete, make sure to delete any verification documents that are saved locally on your computer and subsequently your Trash/Recycle Bin. By keeping those documents saved locally, the employee's personally identifiable information is at risk.

How did we do?

Unlocking employee accounts in BeyondPay

Approving timesheets in BeyondPay