Renewing or adding insurance policies

Renewals and changes

As a reminder, ArtsPool is not involved in the procurement of insurance; you will renew or add insurance policies directly with your broker. However, ArtsPool should be kept informed of policy changes and renewals as these are key pieces of information needed by your service teams. Please notify ArtsPool of policy additions and renewal dates by creating a new task in the ArtsPool app with the title: Insurance Update: [Addition or Change]. Select Other as the category for this task when submitting it via the web form, and your FOT will route it to the appropriate person depending on the policy and action needed.

Policy document retention

Policy documents are needed for your annual audit/review so we like to keep updated copies of your policies in the relevant folder(s) in Google Drive. You can do this yourself or simply submit the renewal policies to the ArtsPool app and we will file them away for you. If you want to keep these policies organized in another way in your own Google Drive folders, you can use Shift+Z to add a shortcut to the file in a different folder.

Workforce insurance audits

To request that ArtsPool prepare a payroll audit for your Workers' Comp, Disability, or other workforce-related coverage, create a new task in the ArtsPool app with the title: Payroll Audit for [Type of] Insurance - Period [Date] - [DATE]. Select Workforce Admin as the category for this task when submitting it via the web form.

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