Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Finance services
Workforce Administration services
Compliance and other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Training quick links
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
How member bills are calculated
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Upload Proof of Vaccination
Employee Payroll Setup: A to Z Guide
Paying employees
Paying Employees and Approving Payroll
Employee reimbursements
Processing per diem
ArtsPool Retirement Plan
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
BeyondPay training
General BeyondPay training
Updating your BeyondPay password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
Accessing reports in BeyondPay
Unlocking employee accounts in BeyondPay
Verifying I-9 Forms
Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
BeyondPay: approve time entries
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Uploading and downloading an employee document in BeyondPay
Payroll FAQs - a troubleshooting guide
Downloading Pay Statements
Submit time off request in the ArtsPool app
BeyondPay mobile app
Download W2 from payroll
Paying independent contractors
Compliance
Start Here: Compliance Office Hours
Compliance Toolkit basics
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Funding and vendor portals supported by ArtsPool
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
Compliance Office Hours
COVID-19 Workforce Administration Reference Materials
Technology
The ArtsPool app
Managing your ArtsPool app user account
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool app
Feature requests
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Migrating data between Google Apps accounts
Gmail
Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Creating a Gmail filter
Adding a forwarding address to Gmail
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Additional 1Password accounts for members
Other technology resources
Working with documents
Accessibility statement
Governance and other goodies
Governance
Service agreements
Terms of Service
What's changed: 2020 ArtsPool Service Agreement Update Summary
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
External partners and vendors
Guidelines for a Successful ArtsPool-Auditor Partnership
Selection of vendors, consultants, software, and tools
How to choose software
Professional development resources
Table of Contents
- Knowledge Base
- Governance and other goodies
- Service agreements
- Annex B: Member Service Contact List
Annex B: Member Service Contact List
Updated
by Max Dana
[Member Name]
Member Handle
_______________________________________
Please list above the short version (nickname) of your organization that you would like to use for your dedicated ArtsPool accounts, e.g. [handle]@members.artspool.co.
Principal Contact
________________________________________
Primary point of contact for the Member.
Operational Contact
________________________________________
Overall contact for Member who is responsible for communicating information received from ArtsPool to internal Member staff.
Onboarding Contact
_________________________________________
Principal contact to coordinate onboarding activities.
Payroll Approver
________________________________________
Approves payroll.
Additional Payroll Contact(s) (optional)
________________________________________
Please list any additional staff authorized to view full payroll data.
Timesheet/Time off Approver(s) (optional)
________________________________________
Approves timesheets and/or time off for specific employees, without access to full payroll data.
Financial Approver
________________________________________
Approves bills and any non-payroll payments. Makes financial decisions on behalf of Member.
Budget Coordinator
________________________________________
Partners with ArtsPool Financial Maintenance Lead to manage the budget and coordinates any required internal communication and decision-making (including at the board level) related to the budget. Communicates budget updates and strategy to ArtsPool.
Additional Budget Contact(s) (optional)
________________________________________
Please list any additional staff authorized to view budget data.
ArtsPool
Onboarding Captain
________________________________________
Primary point of contact for the ArtsPool to the Member during Onboarding
Financial Operations
________________________________________
Bills that need to be paid, receivable invoices to be created or for which you expect payment, receipts/documentation, bank deposits, petty cash reports, contracts for processing (e.g. independent contractors), 1099s, bank reconciliation, transaction coding, and anything related to day-to-day transactions.
Financial Maintenance
________________________________________
Organizational budget creation and changes, grant reports, grant award letters, funder compliance requirements (Grants Gateway, DataArts, etc), financial reports, board reports, balance sheet information, audit, tax, investments, and anything related to the long-term maintenance of Member’s finances.
Workforce Administration
________________________________________
New hires, salary changes or other changes in pay, terminations, promotions, reimbursement requests, workforce insurance (worker's comp, disability, paid family leave), W2s, employee benefits changes impacting payroll deductions , and anything else related to hiring or paying Member’s workers.
Member Liaison
________________________________________
Alerts from government agencies, board matters (unanimous written consent, board minutes), board conflict of interest disclosures, corporate policies, corporate insurance updates, and anything related to keeping Member in good standing with external entities. Serves as point of contact to the Member for questions or concerns not directly covered above.