Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Financial Maintenance services
Financial Operations services
Workforce Administration services
Other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Training quick links
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Upload Proof of Vaccination
Employee Payroll Setup: A to Z Guide
Independent Contractor and Employee Definitions
Paying employees
Paying Employees and Approving Payroll
Employee reimbursements
Processing per diem
ArtsPool Retirement Plan
Actors Equity Payroll with a PEO
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
BeyondPay training
General BeyondPay training
Updating your BeyondPay password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
Accessing reports in BeyondPay
Unlocking employee accounts in BeyondPay
Verifying I-9 Forms
Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
BeyondPay: approve time entries
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Uploading and downloading an employee document in BeyondPay
Payroll FAQs - a troubleshooting guide
Downloading Pay Statements
Submit time off request in the ArtsPool app
BeyondPay mobile app
Download W2 from payroll
Paying independent contractors
Compliance
SAM.gov: The Federal System for Award Management
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
COVID-19 Workforce Administration Reference Materials
Technology
The ArtsPool app
Managing your ArtsPool app user account
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool app
Feature requests
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Approving a batch of requests
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Migrating data between Google Apps accounts
Gmail
Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Creating a Gmail filter
Adding a forwarding address to Gmail
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Additional 1Password accounts for members
Privacy Policy
Other technology resources
Working with documents
Accessibility statement
Governance and other goodies
Governance
Service agreements
Summary of changes to Terms of Service
What's changed: 2020 ArtsPool Service Agreement Update Summary
What's changed: 2024 Terms of Service Update Summary
Terms of Service
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex E: Operating Agreement
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
External partners and vendors
Guidelines for a Successful ArtsPool-Auditor Partnership
Selection of vendors, consultants, software, and tools
How to choose software
Professional development resources
Table of Contents
- Knowledge Base
- Governance and other goodies
- Service agreements
- Annex K: Termination Provisions
Annex K: Termination Provisions
Updated by Max Dana
Termination
The Services may be terminated by a party upon any of the following:
- At any time upon not less than 30 days’ advance written notice in the event the other party is in material breach for more than 30 days following its receipt of written notice detailing the nature of such breach and the non-breaching party’s intent to terminate or withhold the Services if such breach is not cured or following completion of the procedures set forth in Annex J (Member Not In Good Standing);
- For convenience, at any time upon not less than 60 days’ advance written notice, provided that ArtsPool Services and Member have reached agreement to the reasonable satisfaction of each party regarding the Offboarding Procedures as described in Annex L, including related costs and timing; and
- Immediately in the event a party is insolvent, a party ceases to function as a going concern, Member does not have sufficient resources to pay the Services fee, a party ceases to conduct its operations in the normal course of business, or if it becomes a party to voluntary or involuntary bankruptcy proceedings.
Effect of Termination; Obligations That Survive Termination
In connection with termination of the Services, all rights and obligations of the parties with respect to the Services shall cease and terminate, and Member will no longer be a member of ArtsPool pursuant to the Operating Agreement. However, any termination of the Services shall not relieve either party of any obligations or liabilities with respect to the following, regardless of the reason for such termination:
- The Privacy Policy (Annex F);
- Any breach by a party of the TOS prior to such termination;
- The obligation of Member to make payments in respect of the Services prior to such termination or after such termination if Member still owes payments for Services on the date of termination;
- A party’s indemnification obligations; and
- A party’s obligations set forth in this Annex K and the Offboarding Procedures as described in Annex L.
Mutual Non-Disparagement
Prior to and following termination of the Services, neither party shall make any disparaging, defamatory, or derogatory statements to unrelated parties (whether to an individual, entity, business enterprise, social media, press, or otherwise) regarding the other party, ArtsPool, its affiliates or any of their respective past, present, and future members, officers, employees, agents, products, and/or services. No party however will be prohibited from testifying truthfully in any judicial or administrative proceeding or from making factually accurate statements in connection with a subpoena, regulatory inquiry, or other legal process.
Following the termination of Services, Member will not contact any of ArtsPool Services’ members, clients, employees or contractors with respect to any matter relating to ArtsPool or its business, other than as necessary to facilitate the transition of Services from ArtsPool Services to Member.