Knowledge Base Guide for members

About ArtsPool Membership

Prospective member FAQs

Onboarding kickoff

Member Board relations guidelines

How to be a member in good standing

What ArtsPool does: an overview

Financial Maintenance services

Financial Operations services

Workforce Administration services

Other services

Requesting changes to ArtsPool's scope of services

ArtsPool: an introduction

Training quick links

Requesting work from ArtsPool

Suggested titles, descriptions, and content for tasks

Requesting digital signature processing for a document

Share important events or deadlines with ArtsPool's calendar

Membership communication guide

Submitting a new hire task in the ArtsPool app

Guidance on creating offer letters

Employee benefits data management

Upload Proof of Vaccination

Employee Payroll Setup: A to Z Guide

Independent Contractor and Employee Definitions

Paying Employees and Approving Payroll

Employee reimbursements

Processing per diem

ArtsPool Retirement Plan

Actors Equity Payroll with a PEO

Managing petty cash

How to submit receipts to ArtsPool

Submitting bank deposits

How to code expenses and respond to clarification requests

Requesting payment for a bill

Xero-compatible check stock

Managing your NY State Grants Gateway prequalification

Requesting a grant budget or financial report

Renewing or adding insurance policies

Updating your BeyondPay password

Homescreen: Understanding My Personal Info

Changing your name with ArtsPool

Homescreen: Understanding My Actions

Homescreen: Understanding My Forms

Submitting a time-off request in BeyondPay

Submitting your timesheets in BeyondPay

Accessing reports in BeyondPay

Unlocking employee accounts in BeyondPay

Verifying I-9 Forms

Approving timesheets in BeyondPay

Understanding payroll and BeyondPay

BeyondPay: approve time entries

Homescreen: Understanding Employee Management

Submitting Timesheets

Submitting and approving employee time off requests

Uploading and downloading an employee document in BeyondPay

Payroll FAQs - a troubleshooting guide

Downloading Pay Statements

Submit time off request in the ArtsPool app

BeyondPay mobile app

Download W2 from payroll

Hiring/paying an independent contractor

Tax reporting from payment processors

SAM.gov: The Federal System for Award Management

Providing annual sexual harassment prevention training and materials

Understanding conflict of interest disclosures

Board actions for New York nonprofits

Understanding corporate policies

Fiscal control stopgaps: what NOT to do

COVID-19 Workforce Administration Reference Materials

Managing your ArtsPool app user account

Getting started with tasks

Working with your task list

Searching for tasks

Commenting on a task

Adding a document to a task

Adding people to tasks

Member pages in the ArtsPool app

Feature requests

Keyboard shortcuts

Reassigning requests

Tasks and privacy

Approving a batch of requests

Setting up a Google account

Google Drive tips and tricks

Syncing Google Drive files to your desktop

Exporting a Google Sheet to PDF

Getting started with Google Sheets

Migrating data between Google Apps accounts

Email like a champ with Gmail keyboard shortcuts

Submit tasks at lightning speed with email templates

Creating a Gmail filter

Adding a forwarding address to Gmail

Data security guide for members

Security on macOS

Data Security Policy

1Password account setup

1Password account management

1Password basics

Importing passwords into 1Password

Additional 1Password accounts for members

Choosing a database, donor management system or CRM

Working with documents

Accessibility statement

ArtsPool's corporate structure

Members of ArtsPool, LLC

Steering Committee

What's changed: 2020 ArtsPool Service Agreement Update Summary

What's changed: 2024 Terms of Service Update Summary

Dispute and Indemnity Summary

Annex A: Pricing and Billing

Annex B: Member Service Contact List

Annex C: Member Services List

Annex D: Onboarding Procedures

Annex E: Operating Agreement

Annex F: Privacy Policy

Annex G: Data Security Policy

Annex H: Limitations of Liability and Indemnification

Annex I: Dispute Resolution

Annex J: Improvement Process for Members not in Good Standing

Annex M: General Legal Provisions

Annex K: Termination Provisions

Annex L: Offboarding Procedures

Annex N: Defined Terms

Guidelines for a Successful ArtsPool-Auditor Partnership

Selection of vendors, consultants, software, and tools

How to choose software

Organizational management

941 Reconciliation

Guide for members

Community guidelines

We're all in this together! Learn how to keep our cooperative strong

2 articles by 1 author

The basics

Some of the most essential moves to master when working with ArtsPool.

13 articles by 2 authors

New hire onboarding

All about hiring employees and independent contractors

6 articles by 2 authors

Paying employees

Everything you need to know about paying people and getting paid.

5 articles by 2 authors

Revenue and expenses

What you need to know to get money in the door and out of the door.

6 articles by 2 authors

Grants and contributions

How to request grants budgets and reports, maintain funder compliance, and more!

2 articles by 2 authors

Corporate insurance

How to work with ArtsPool on insurance matters

1 article by 1 author

BeyondPay training

This section has articles on how to navigate and use BeyondPay.

22 articles by 3 authors

Paying independent contractors

2 articles by 1 author

Compliance

6 articles by 3 authors

COVID-19 Workforce Administration Reference Materials

Navigating together. We are all doing our best to adjust to quickly-changing guidelines and information. There is a lot coming at all of us in this difficult moment, and lots of stress on many levels…

Updated 3 years ago