- Knowledge Base
- Guide for members Revenue and expenses
Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Financial Maintenance services
Financial Operations services
Workforce Administration services
Other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Training quick links
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Employee Payroll Setup: A to Z Guide
Independent Contractor and Employee Definitions
Paying employees
Paying Employees and Approving Payroll
Employee reimbursements
Processing per diem
ArtsPool Retirement Plan
Actors Equity Payroll with a PEO
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Corporate insurance
CentrallyHR training
CentrallyHR General training
Updating your CentrallyHR password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
CentrallyHR training for employees
CentrallyHR training for payroll admin
Accessing reports in CentrallyHR
Unlocking employee accounts in Centrally HR
Verifying I-9 Forms
Approving timesheets in CentrallyHR
Understanding payroll and CentrallyHR
CentrallyHR: approve time entries
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Uploading and downloading an employee document in CentrallyHR
Payroll FAQs - a troubleshooting guide
Downloading Pay Statements
Submit time off request in the ArtsPool app
CentrallyHR mobile app
Download W2 from payroll in Centrally HR
Paying independent contractors
Compliance
SAM.gov: The Federal System for Award Management
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
How to read a balance sheet
Technology
The ArtsPool app
Managing your ArtsPool app user account
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool App
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Approving a batch of requests
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Gmail
Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Creating a Gmail filter
Adding a forwarding address to Gmail
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Privacy Policy
Other technology resources
Working with documents
Governance and other goodies
Governance
Service agreements
Summary of changes to Terms of Service
Terms of Service
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex E: Operating Agreement
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
External partners and vendors
Guidelines for a Successful ArtsPool-Auditor Partnership
Selection of vendors, consultants, software, and tools
Professional development resources
Revenue and expenses
How to submit receipts to ArtsPool
ArtsPool receives notices of any non-cash transactions through direct feeds from your bank, credit card, etc. directly into the accounting system. There are a few key components required for ArtsPool…
Managing petty cash
What is petty cash? Petty cash is considered all cash withdrawn from a bank account and all expenses paid using that cash. While it is possible to treat all cash on hand (e.g. cash received at a box…
Submitting bank deposits
via GIPHY. It's important to deposit checks and cash your organization receives as soon as possible and report the deposits to ArtsPool so we can make sure that your current financial picture is as c…
How to code expenses and respond to clarification requests
Expense coding. This is based on your organization's chart of accounts and Program and Activity tracking. For clarity on sending in receipts and further coding tips check out Suggested Titles, Descri…
Requesting payment for a bill
Bill submission. As an ArtsPool policy, payments can take up to 7-10 business days for payments to process and deposit. Please keep that timeline in mind when submitting and approving bills. This tim…
Xero-compatible check stock
If you want ArtsPool to generate PDF checks for you, you will need to make sure you are using Xero-compatible check stock for the best results. Per Xero, you can use most QuickBooks-compatible check…
