Terminating an Employee in Centrally HR

Vanessa Cuenca Updated by Vanessa Cuenca

Terminating an employee in Centrally HR

Make sure you do not terminate the employee in Centrally HR until after their final payment date. After processing their final payroll, follow these steps:
  1. Log into Centrally HR. From the employee's profile home page, go to the Main tab > Dates section and click Terminate.
    1. Change the "Account Status" to one of the following: Inactive, Terminated, or Term-No Earnings. In most cases, you will choose Terminated.
    2. Set the "Termination Date" to match what is stated in the employee's Termination Letter.
    You may need to remove time entries that are no longer relevant from timesheets that still have pre-filled information.
  2. After terminating the employee, verify the following in Centrally HR:
    1. Go to the Simple Profiles section of their employee profile and confirm that their Security is set to Employee. Update it if it's not.
    2. Check that this employee is no longer assigned as an employee's Manager/Approver. In the Search bar, type Manager Group Access and select Global Setup > Groups to ensure the terminated employee doesn’t manage anyone. Look for any "Group Name" associated with that employee to confirm.
    3. Deactivate any notifications that may be going directly to the former employee. In the Search bar, type Notifications and select Global Setup > Notifications, find any notifications related to this employee (e.g., a Google timesheet reminder), click the pencil icon to edit, and uncheck the Active box to deactivate it.
Once an employee has been terminated in Centrally HR, their account will be automatically locked. If the employee requires any documentation, you can temporarily unlock their account for access or send the documents via DropSecure.

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