- Knowledge Base
- Technology The ArtsPool app
Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Financial Maintenance services
Financial Operations services
Workforce Administration services
Other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Training quick links
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Upload Proof of Vaccination
Employee Payroll Setup: A to Z Guide
Independent Contractor and Employee Definitions
Paying employees
Paying Employees and Approving Payroll
Employee reimbursements
Processing per diem
ArtsPool Retirement Plan
Actors Equity Payroll with a PEO
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
BeyondPay training
General BeyondPay training
Updating your BeyondPay password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
Accessing reports in BeyondPay
Unlocking employee accounts in BeyondPay
Verifying I-9 Forms
Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
BeyondPay: approve time entries
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Uploading and downloading an employee document in BeyondPay
Payroll FAQs - a troubleshooting guide
Downloading Pay Statements
Submit time off request in the ArtsPool app
BeyondPay mobile app
Download W2 from payroll
Paying independent contractors
Compliance
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
COVID-19 Workforce Administration Reference Materials
Technology
The ArtsPool app
Managing your ArtsPool app user account
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool app
Feature requests
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Approving a batch of requests
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Migrating data between Google Apps accounts
Gmail
Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Creating a Gmail filter
Adding a forwarding address to Gmail
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Additional 1Password accounts for members
Privacy Policy
Other technology resources
Working with documents
Accessibility statement
Governance and other goodies
Governance
Service agreements
Summary of changes to Terms of Service
What's changed: 2020 ArtsPool Service Agreement Update Summary
What's changed: 2024 Terms of Service Update Summary
Terms of Service
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex E: Operating Agreement
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
External partners and vendors
Guidelines for a Successful ArtsPool-Auditor Partnership
Selection of vendors, consultants, software, and tools
How to choose software
Professional development resources
The ArtsPool app
Managing your ArtsPool app user account
Users can update their profile in the ArtsPool app by following the steps below. Updating your name, title, or pronouns. While logged into the ArtsPool app , click on your name in the menu bar. Click…
Getting started with tasks
What is a task? The basic unit of work in the ArtsPool app is called a task. A task is a shared workspace that allows us to keep our communications around a specific piece of work from being fragment…
Approving a batch of requests
As an administrator for your organization in the ArtsPool app, you may receive a batch of requests for bill approval. This article will guide you in your interaction with batched requests.
Working with your task list
When you first log into the ArtsPool app, you will land on your list of active tasks, but there are other ways to navigate and view your task list. Active tasks. This is the default view that you wil…
Searching for tasks
Sometimes you are looking for a particular task in your Active and Completed tasks, but -- like Bono -- you still haven't found what you're looking for. In these situations, the Search box can help y…
Commenting on a task
Once a task is generated in the ArtsPool app through either a web form submission or via email, you can discuss the task with other people on the task team by leaving a comment. Commenting directly o…
Adding a document to a task
You can add documents to any task in the ArtsPool app if you need to share them with the task team. We often move some of these documents to Google Drive or Xero (our accounting system) for permanent…
Adding people to tasks
Sometimes a task requires more than just one ArtsPooler and one member employee to get it over the finish line. In those cases, you can use the Add team member feature to add up to three people to th…
Member pages in the ArtsPool app
Each member of ArtsPool has a page in the ArtsPool app that contains certain useful information about the organization. To access your member page, select the My Organization link on the dropdown men…
Feature requests
We love to hear ideas for how to make our technology better. If you have a feature request, feel free to write to technology@artspool.co with your idea and we will add it to the ArtsPool app member f…
Keyboard shortcuts
The ArtsPool app has a number of keyboard shortcuts that help us work together more efficiently. Keyboard shortcut Action h Go to your main task list ('h' is for 'home') t Create a new task. g Create…
Reassigning requests
ArtsPoolers and request recipients can use the reassignment feature to reassign the request to its correct recipient.
Tasks and privacy
Who can see what in the ArtsPool app.