Verifying I-9 Forms

Completing the I-9 Form is an important part of on-boarding a new employee. BeyondPay, the payroll software ArtsPool uses, makes this relatively simple.

Only the new employee's manager or assigned HR person at your organization can verify this form. If you think you should be able to do this, but aren't able to, please contact your Workforce Administration Lead.

Verifying I-9 Form

First, log-in to your BeyondPay account. Next, navigate to the hamburger menu in the upper-left hand corner. Then, navigate to My Employees > Forms > I9s.

Depending on your security profile, you may also see a link to I9s in the Quick Links box on your dashboard.

Once on the I-9 page, you will see all recently created forms. You need to approve anything marked as Employee Completed.

  1. To do this, click the Pencil Icon in the row of the form you want to verify
  2. This will open the I-9 form. Make sure the information entered on the form matches the documents you are inspecting in-person (e.g. Passport, Driver's License, or Social Security Card, for example)
If you had the new employee upload their documents directly to BeyondPay (only acceptable for remote employees), you can access them by selecting Documents within the Quick Links widget on your home screen. In the following screen, you can filter by name or document type (i.e. I-9 Documents) and download the document for viewing. Remember to delete the file from your computer after verification!
  1. If everything matches, select the Verify I9 button in the upper-right hand corner
The employment start date does not get entered directly on the form. Upon selecting Verify I9, you will have the opportunity to enter the date as you complete Step 4.
  1. BeyondPay will ask you to verify this submission by entering your BeyondPay password and pressing Submit

Optional: Uploading I-9 Documents

Once the form has been verified, you can upload copies of the documents you used to verify the form.

  1. To do this, make sure you are still on the form that you have just verified
  2. In the upper-right hand corner, select the . . . button (three dots button), then Upload Document
  3. A window will appear, where you can attach the document. Make sure to select the I-9 Document as the Document Type. Once you have completed this, select Upload
You can also retain a copy of the I-9 documents in a safe place in your offices.

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