Becoming a member
Guide for members
Community guidelines
The basics
What ArtsPool does
What ArtsPool does: an overview
Financial Maintenance services
Financial Operations services
Workforce Administration services
Other services
Requesting changes to ArtsPool's scope of services
ArtsPool: an introduction
Training quick links
Requesting work from ArtsPool
Suggested titles, descriptions, and content for tasks
Requesting digital signature processing for a document
Share important events or deadlines with ArtsPool's calendar
Membership communication guide
New hire onboarding
Submitting a new hire task in the ArtsPool app
Guidance on creating offer letters
Employee benefits data management
Upload Proof of Vaccination
Employee Payroll Setup: A to Z Guide
Independent Contractor and Employee Definitions
Paying employees
Paying Employees and Approving Payroll
Employee reimbursements
Processing per diem
ArtsPool Retirement Plan
Actors Equity Payroll with a PEO
Revenue and expenses
Managing petty cash
How to submit receipts to ArtsPool
Submitting bank deposits
How to code expenses and respond to clarification requests
Requesting payment for a bill
Xero-compatible check stock
Grants and contributions
Managing your NY State Grants Gateway prequalification
Requesting a grant budget or financial report
Corporate insurance
BeyondPay training
General BeyondPay training
Updating your BeyondPay password
Homescreen: Understanding My Personal Info
Changing your name with ArtsPool
Homescreen: Understanding My Actions
Homescreen: Understanding My Forms
BeyondPay training for employees
BeyondPay training for payroll admin
Accessing reports in BeyondPay
Unlocking employee accounts in BeyondPay
Verifying I-9 Forms
Approving timesheets in BeyondPay
Understanding payroll and BeyondPay
BeyondPay: approve time entries
Homescreen: Understanding Employee Management
Submitting Timesheets
Submitting and approving employee time off requests
Uploading and downloading an employee document in BeyondPay
Payroll FAQs - a troubleshooting guide
Downloading Pay Statements
Submit time off request in the ArtsPool app
BeyondPay mobile app
Download W2 from payroll
Paying independent contractors
Compliance
SAM.gov: The Federal System for Award Management
Providing annual sexual harassment prevention training and materials
Understanding conflict of interest disclosures
Board actions for New York nonprofits
Understanding corporate policies
Fiscal control stopgaps: what NOT to do
COVID-19 Workforce Administration Reference Materials
Technology
The ArtsPool app
Managing your ArtsPool app user account
Getting started with tasks
Working with your task list
Searching for tasks
Commenting on a task
Adding a document to a task
Adding people to tasks
Member pages in the ArtsPool app
Feature requests
Keyboard shortcuts
Reassigning requests
Tasks and privacy
Approving a batch of requests
Google Drive
Setting up a Google account
Google Drive tips and tricks
Syncing Google Drive files to your desktop
Exporting a Google Sheet to PDF
Getting started with Google Sheets
Migrating data between Google Apps accounts
Gmail
Email like a champ with Gmail keyboard shortcuts
Submit tasks at lightning speed with email templates
Creating a Gmail filter
Adding a forwarding address to Gmail
Security
Data security guide for members
Security on macOS
Data Security Policy
1Password account setup
1Password account management
1Password basics
Importing passwords into 1Password
Additional 1Password accounts for members
Privacy Policy
Other technology resources
Working with documents
Accessibility statement
Governance and other goodies
Governance
Service agreements
Summary of changes to Terms of Service
What's changed: 2020 ArtsPool Service Agreement Update Summary
What's changed: 2024 Terms of Service Update Summary
Terms of Service
Dispute and Indemnity Summary
Annex A: Pricing and Billing
Annex B: Member Service Contact List
Annex C: Member Services List
Annex D: Onboarding Procedures
Annex E: Operating Agreement
Annex F: Privacy Policy
Annex G: Data Security Policy
Annex H: Limitations of Liability and Indemnification
Annex I: Dispute Resolution
Annex J: Improvement Process for Members not in Good Standing
Annex M: General Legal Provisions
Annex K: Termination Provisions
Annex L: Offboarding Procedures
Annex N: Defined Terms
External partners and vendors
Guidelines for a Successful ArtsPool-Auditor Partnership
Selection of vendors, consultants, software, and tools
How to choose software
Professional development resources
Table of Contents
- Knowledge Base
- Guide for members
- BeyondPay training
- BeyondPay training for payroll admin
- Verifying I-9 Forms
Verifying I-9 Forms
Updated
by Tracy Cochran
Completing the I-9 Form is an important part of onboarding a new employee. CentrallyHR, the HRIS/payroll software ArtsPool uses, makes this relatively simple for employers who examine I-9 documents in person.
Verifying the I-9 Form
- First, log-in to your CentrallyHR account.
- Next, navigate to I9 Forms:
Option A - Click the hamburger menu (upper-left hand corner). Go to Team > HR > Forms > Government Forms > I9s. ![]() | Option B - You may also see a link to Employee I9 Forms in the Employee Management icon on your Homescreen. ![]() |
- Once on the I9s page, you will see all recently created forms. Rows with status as "New" still need to be completed and submitted by the employee. Only rows with status as "Employee Completed" are ready to be verified by the designated Approver. To do this verification, click the Pencil Icon in the row of the form you want to verify.

- This will open the Form I-9. Scroll down to Section 2. Employer Review and Verification on Page 1 and enter the information from the document(s) that you are inspecting in person. (Scroll to Page 2 for Lists of Acceptable Documents, or reference the lists from USCIS.) Be sure to include your information at the bottom of Section 2.

- Once you have entered this information, click on the Save and Verify button on the top right (see above screen capture) to complete the verification process.
- A pop-up window will appear, asking you to verify this submission by entering your CentrallyHR password, the employee's start date, and clicking on the I Agree button at the bottom right corner.

- This will take you to a confirmation screen with an updated status of "Verified (Online)." Congratulations, you've completed the required steps, and your employee's Form I-9 has been verified!

Important Notes
USCIS Guidance Links
For the most comprehensive and up-to-date information, always refer to the official USCIS resources:
- USCIS I-9 Central: https://www.uscis.gov/i-9-central (This is your primary hub for all I-9 related information).
- Handbook for Employers (M-274): This detailed guide covers all aspects of Form I-9.
- USCIS guidance on Retaining Copies of Form I-9 Documents
- Completing Supplement B, Reverification and Rehire Excerpt from this link: "Reverification is never required for U.S. citizens or noncitizen nationals. Reverification is also never required when the following documents expire: U.S. passports, U.S. passport cards, Permanent Resident Cards (also known as Green Cards), and List B documents. Other aliens may require reverification."
- Employee Rights & Resources (Avoiding Discrimination): Find information on preventing discrimination in the I-9 process here: https://www.uscis.gov/i-9-central/employee-rights-and-resources/employee-rights
- Department of Justice, Immigrant and Employee Rights Section (IER): This section enforces the anti-discrimination provisions of the Immigration and Nationality Act: Immigrant and Employee Rights Section | United States Department of Justice
Always check the USCIS website for the most current version of Form I-9 and its instructions, as these can be updated periodically.